TKNH · Personal data

Privacy information

This notice covers messages sent through the TKNH.pl contact form.

Controller and contact

The data controller is Tomasz Karolak. For questions about personal data, email tomasz.karolak@tknh.pl.

Why and on what basis we use your data

We use form data to read, handle and reply to your message. The basis is our legitimate interest in handling correspondence (Article 6(1)(f) GDPR), or taking steps at your request before a possible contract (Article 6(1)(b) GDPR) where relevant.

What data you provide

Your first name, last name, email address and message are needed for a reply. You choose a subject. The company tax ID and company name are optional. If you enter a tax ID, the form queries the Polish Ministry of Finance VAT register to fill in the company name. The tax ID is sent to the Ministry's official API for that lookup. A company not found in the VAT register may still exist.

Spam protection uses the form session and technical connection data, including your IP address, to limit abuse. The web server may also record standard technical logs.

Who may receive the data

Your message is sent to the TKNH contact mailbox. The website hosting provider and email provider may process the message and technical data as needed to deliver their services. The tax ID is sent to the Ministry of Finance only when the company name is looked up.

How long we keep the data

We keep correspondence for as long as needed to handle the enquiry, and afterwards only for as long as needed to establish, exercise or defend possible claims. The form does not store messages in the website database or use them for marketing.

Your rights

You can request access, rectification, erasure or restriction of your data, and object to processing based on legitimate interest. You may also lodge a complaint with the Polish Personal Data Protection Office (UODO). Providing your name, email and message is voluntary, but we cannot reply without them.

Automated decisions

We do not make decisions with legal or similarly significant effects based on this form and do not profile visitors.

Sending a message does not mean you agree to marketing or publication of its contents.